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Office Manager (International Company)

The Company

The client of Acteon is a branch of a global leader in construction and civil engineering for bridges, roads and other infrastructural projects. Working on a major project in Moscow, they are searching for a Office Manager.

The Role:

  • Controlling office rooms, managing negotiations with facility company, coordinating current, unplanned repairs and technical service of premises
  • Receiving, analyzing, controlling and sending various administrative documents (contracts, accounting, letters…)
  • Coordinating administrative personnel (including Drivers)
  • Pro-actively deciding and communicating with clients/partners and suppliers
  • Ordering and maintaining stationery, supplies, and equipment
  • Participating in setup of contracts and following up the different steps until final storing of documents
  • Managing travel support
  • Managing insurance issues (Medical insurance, Car insurance)
  • Expat support (includes visas, apartment, tickets, registration and transfers);
  • Organizing corporate events and presents
  • Record-keeping and statistics in accordance with the internal standards and rules of the company,
  • Supporting accounting department by preparing payments, controlling invoices and working with suppliers to obtain them
  • If necessary: searching for new office space; arranging office move, organizing construction works, searching and selecting furniture

The Candidate:

  • Higher education
  • 5+ years experience related to the job responsibilities
  • Dynamic, organized and solution maker personality
  • Responsible and pro-active
  • Very good communication skills
  • Team player, easy going profile
  • Strong willing to work and to grow in the international company.
  • MS office
  • Upper-Intermediate English